PREAMBLE

WE, the graduates of the Holy Cross of Davao College, imploring the aid of the Almighty God to unite, assist, and practice in all possible manner the tenet of Christian and Filipino brotherly love to be worthy of our beloved Alma Mater that provided knowledge, leadership training and opportunities to mold us to be well-integrated persons, productive members of the society and witnessing Christians, do hereby and promulgate this By-Laws.

ARTICLE I

NAME AND DOMICILE

Section 1: The name of this Association shall be the Holy Cross of Davao College Alumni Association, Inc. (HCDCAAI).

Section 2: The principal office and address of the association shall be at the Holy Cross of Davao College, Sta. Ana Avenue, Davao City.

Section 3: The Alumni seal consists of two (2) circles within which the following are inscribed:

1. Between the two circles the words "Holy Cross of Davao College Alumni Association, Inc." are shown in circular form.
2. 1956 - the year the school had its first graduates.
3. The Cross - distinguishes the graduates as true Holy Crossians. Its brilliance radiates the desire of everyone to be of service to the community.
4. The color white, red and sky blue in the background of the Cross symbolize Christ's glory and suffering on the cross and Virgin Mary, the Mother of Christ.
5. The word Alumni refers to the graduates of the school since 1956 to the present.

ARTICLE II

OBJECTIVES

Section 1: The association shall endeavor to unite the graduates and to provide assistance to its members and the Alma Mater in fulfilling its mission through projects, programs, activities and other opportunities.

Section 2: Specifically, it aims to:

1. Raise funds required for the association’s efficient operation and projects;
2. Establish an efficient placement bureau with the view of assisting graduates secure employment;
3. Facilitate various scholarships and intensify linkages with various industries;
4. Undertake continuing reciprocal interchange of insights with the academe and the community for mutual development and progress;
5. Undertake projects that will enhance the spiritual, moral, socio-cultural upliftment of its members, the school and community.

ARTICLE III

MEMBERSHIP

Section 1: All BONA FIDE graduates of the elementary, secondary, tertiary, graduate studies and non-degree programs shall automatically become members of this association subject to its laws and regulations promulgated by the Board of Directors.

Section 2: Rights of Members. A member shall have the following rights:

1. To exercise the right to vote on all matters relating to the affairs of the association;
2. To be eligible for any elective or appointive office of the association;
3. To participate in all deliberations/meetings of the association;
4. To avail of all the facilities and benefits the association may provide;
5. To examine all the records of books of the association during business hours.
   

Section 3: Duties and Responsibilities of the Members - A member shall have the following duties and responsibilities:

1. To obey and comply with the Constitution and By-laws, rules and regulations that may be promulgated by the association from time to time;
2. To attend all meetings of the association;
3. To pay membership dues and other contributions to the association as may be determined by the Board of Directors.

ARTICLE IV

FUND

Section 1: Funds. The funds of the association shall be derived from the general membership fees, special assessments of members, gifts and donations.

Section 2: Membership Fees. Before graduation from any of the five (5) departments of the Holy Cross of Davao College, the graduating student to be cleared shall pay to the treasurer of the association an amount set by the Board of Directors as membership fee to the association through the school Finance Office.

Section 3: Department Share. From the membership fee paid by the graduate, the department concerned shall receive 50% of the said amount to finance its respective projects.

Section 4: Disbursement. Withdrawal from the funds of the association, whether by check or any other instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Directors may designate other signatories.

Section 5: Fiscal Year. The fiscal year of the association shall be from September 13 to September 12 of the succeeding year.

ARTICLE V

BOARD OF DIRECTORS

Section 1: The governing and policy-making body of the association shall be the Board of Directors.

Section 2: The Board of Directors shall be composed of the elected Presidents, Vice Presidents and the secretaries of the five departments namely; Grade School Department, High School Department, Technical Vocational Education and Training Department, College Department and Graduate School Department.
However, their total number shall not exceed eleven (11).

Section 3: All academic programs shall designate three (3) official representatives (President, Vice-President, Secretary) and shall elect from among themselves the officers of the College Department.

Section 4: The immediate past President of the HCDC Alumni Association shall automatically become an ex-oficio member of the Board of Directors.

Section 5: The Board of Directors shall convene and elect from among themselves the officers of the Association.

Section 6: The officers of the Association shall consist of a President, a Vice President, a Secretary, a Treasurer, an Auditor, a Business Manager, a Public Information Officer and four (4) Directors.

Section 7: Term of Office of Officers. All officers of the association shall hold office for two years and until their successors are duly elected and qualified.

ARTICLE VI

FUNCTIONS AND POWERS OF OFFICERS

Section 1: The Board of Directors - The functions of the Board of Directors are as follows:

1. It shall act as the governing and policy -making body of the Association;
2. It shall be empowered to transact business for the Association in accordance with the Association's Constitution and By-Laws;
3. It shall be empowered to discharge the functions of the Association;
4. It shall perform such other functions and duties necessary and proper to fulfill the objectives of the Association.

Section 2: The President - The President of the Association shall have the following duties and functions:

1. The President shall be the Chief Executive Officer and Chairman of the Board of the Association.
2. He/She shall preside in all meetings of the Association General Assembly and the Board of Directors.
3. He/She shall execute all the resolutions of the Board of Directors.
4. He/She shall be charged with directing and overseeing the activities of the Association.
5. After the close of each fiscal year, he/she shall submit to the Board and to the members of each Annual meeting, a complete report of the activities and operations of the Association for the fiscal year under his term.
6. He/She shall act as the official spokesman of the Association.
7. He/She shall perform such other duties inherent to the office and such other functions, as may from time to time be assigned by the Board of Directors.

Section 3: The Vice President - The Vice-President, if qualified, shall exercise all powers and perform all duties of the President during the absence or incapacity of the latter and shall perform duties that may be assigned by the Board of Trustees or by the President.

Section 4: The Secretary - The secretary shall give all notices required by these by-laws and keep the minutes of all meetings of the members and of the Board of Directors in a book kept for the purpose. He/She shall keep the seal of the association and affix such seal to any paper or instrument requiring the same. He/She shall have custody of the members register and correspondence files of the association. He/She shall also perform all such other duties and work as the Board of Directors may from time to time assign to him.

Section 5: The Treasurer - The Treasurer shall have charge of the funds, receipts and disbursements of the association. He/She shall keep all the moneys and other valuables of the association in such banks as the Board of Directors may designate. He/She shall keep and have charge of the books of accounts. He/She shall also perform such other duties and functions as may be assigned to him from time to time by the Board of Directors. He/She shall post a bond in such amount as may be fixed by the Board of Directors.

Section 6: The Auditor - The Auditor shall see to it that all disbursements made by the Treasurer are in order, to insure that all funds and properties under the custody of the Treasurer are kept properly at all times. The Auditor shall audit all funds of the Association.

Section 7: The Business Manager - It is the duty of the Business Manager to insure that all business transactions are well managed, for and in behalf of the Association. He/She shall perform other functions as may be assigned to him/her by the Association.

Section 8: The Public Information Officer - The Public Information Officer shall issue press release and disseminate information concerning the activities of the Association and the achievements of the individual members. He/She shall also perform such other duties as the President or the Board of Directors may designate.

ARTICLE VII

TERM OF OFFICE - ELECTION

Section 1: Members of the Board of Directors shall be elected for a term of two (2) years subject to re-election to be fixed in the By-Laws of the Association, but such members of the Board shall hold over until their successors shall have been duly elected and qualified.

Section 2: Vacancy. Except in cases of removal or expiration of term, should any of the officers fail to complete the term of office due to absence, resignation or incapacity, the Board if still constitutes a quorum shall appoint one to the position from among themselves to serve the unexpired portion of the term.

Section 3: No candidates shall be elected in absencia.

Section 4: The election of the ten (10) members of the Board shall take place during the general assembly, which may either be by viva voce or by secret ballot as may be deemed proper by the assembly.

ARTICLE VIII

MEETINGS

Section 1: Annual Meeting - The annual general assembly meetings shall be held at the Holy Cross of Davao College main Campus every 13th day of September. The President shall render his/her annual report to the members regarding the activities of the Association. The election of all Department Officers, institutional officers and directors shall be held during this regular meeting.

Section 2: Special Meetings - Special meetings of the members shall be called as the need thereof arises, by the Board of Directors or by the President or upon petition of at least 50 members.

Section 3: Meetings of the Board of Directors - The Board of Directors shall hold a regular meeting at the Alumni Affairs Office every last Saturday of the month and shall convene at such special meetings as may be called by the President or upon written request by at least three (3) members of the Board.

Section 4: Notices - Notices of the meeting and place of annual and special meetings of the members shall be done by all means of communications at least (2) weeks and for meetings of officers at least one (1) week before the date set for such meeting. The notice of every special meeting shall state briefly the purpose of the meeting.

Section 5: Quorum - For any meeting of the Association, a quorum shall consist of at least fifty members, a majority of whom may decide any question or business at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion. For all meetings of the Board of Directors, a fifty percent (50%) plus one presence shall constitute a quorum.

Section 6: Order of Business - The order of business at all meetings of the members and officers shall be as follows:

1. Proof of the service of the required notice of the meeting
2. Proof of the presence of a quorum
3. Reading and approval of the minutes of the previous meeting
4. Report of the President
5. Treasurer's Report
6. Other Officers or Committee Chairs
7. Unfinished Business
8. Election of the officers - for ensuing year
9. Official deliberation of business
10. Other matters
11. Adjournment

ARTICLE IX

COMMITTEES

Section 1: Ways and Means. This Committee in coordination with the Alumni Association Coordinator shall facilitate the operation of the association to insure that the objectives are achieved through effective implementation of all its plans. It shall likewise function to insure that all its members are well served.

Section 2: Membership. The committee in coordination of the school Registrar shall insures that all graduates in the five departments are registered with the association and that the members are well informed and served.

Section 3: Scholarship. The Committee shall coordinate with the government and non-government organization including private Foundation abroad so that various scholarships are made available to deserving members and to their children
.
Section 4: Special Projects. The committee in coordination with the Human Resources and Development Office, shall monitor and supervise all projects and activities being undertaken by the association. It shall determine the needs of the members and explore how the Alumni Association could help in the education of their children.

Section 5: Promotions and Documentation. The Association Public Information Officer shall chair the Committee. It shall closely monitor the achievement of the members through an effective tracer system. The committee in coordination with the Guidance Office shall insure that pertinent data about the members are on file and updated. Members who excel in licensure examinations or in their chosen profession shall be given due recognition during the school Foundation Day celebration. The committee shall periodically publish the activities of the Association as well as the achievement of the members through the Alumni Newsletter.

Section 6: Linkages. The committee in coordination with the Research Office, shall explore all possibilities to establish strong linkage with the industries that could provide employment to HCDC graduates in various fields in the country and overseas. It shall monitor the actual needs of these industries to determine what program that shall be given enough attention by the school.

Section 7: Community Extension Services. The committee in coordination with the institutional CES Office shall maintain direct hand in determining the possible areas where the Association can be of service to all the members, to the school and to the community.

ARTICLE X

ADVISORY BODY

Section 1: The advisory body of the association shall be composed of the President of the school, the Dean of the Graduate School, the Dean of College, the Head of Technical-Vocational Education and Training, the High School Principal, the Grade School Principal and the immediate past President of the Association. At least one member of the advisory body shall be present during meetings.

Section 2: The Alumni Coordinators and Institutional Community Extension Service Coordinator who are appointed by the President of the school shall become members of the Advisory Body and shall be present at all meetings.

ARTICLE XI

CORPORATE SEAL

Section 1: Form - The corporate seal of the association shall be in such form and design as may be determined by the board.

ARTICLE XII
AMENDMENTS OF THE BY-LAWS

Section 1: Amendments - These by-laws, or any provision thereof, may be amended or repealed by a majority vote of the members and by a majority vote of Trustees at any regular or special meeting duly held for the purpose.

              Adopted this 14th day of October 2003 at Holy Cross of Davao College, Davao City by the affirmative vote of the undersigned representing a majority vote of the members of the association in a special meeting duly held for the purpose.

(Note:

1. If held with Articles of Incorporation, these by-laws should be signed
   by all incorporators;
2. If filed after incorporation, should be signed by majority of the members and should submit of Trustees certificate for the adoption of the-laws)